Project Tools

At Project Management Advisors, we use many proven techniques and tools to successfully and efficiently manage our building projects.  We have developed samples of three of those tools for an “imaginary” housing project and describe how we would utilize them on your particular project.

Once the initial concept for your project has been set, we gather all of the available project information and develop an initial “proforma budget” to determine whether the project will be financially feasible.  The budget portion of the spreadsheet includes all of the major categories of cost (land, studies, design, permits, construction, financing, marketing and sales) and compares those costs to the anticipated income stream from sales and / or rent.  This document includes several embedded spreadsheets to input the project information, is pre-loaded with standard costs and income (which can be customized to your project) and results in a simple, but valuable estimate of the financial return for the project.  Since all of the spreadsheet components are “linked”, changes in quantities, costs or income automatically revise the resulting financial returns and allow you to explore alternative scenarios.  Click here to view the sample Proforma Budget.

The time to develop a building is critical to its success.  Along with the proforma budget mentioned above, we develop a bar-chart style “project schedule” that shows all of the activities involved in a building project, not just the construction work.  Our schedule includes all of the key stages of a project, namely, feasibility studies, site acquisition, design, permitting, financing, construction, marketing and sales.  We show the duration of each of these activities, as well as how each phase is related to the others.  Adjustments can also be easily made to reflect the changing conditions on your project.  Click here to view the sample Project Schedule.

To monitor and control costs throughout the life of the project, we utilize a project “variance report / billing” which gathers all of the projected costs from the project budget and sets them in an accounting format to input and track expenses.  Budget adjustments are clearly shown on the spreadsheet and each change automatically revises the project contingency so we always know the status of the project budget.  This form also “doubles” as a billing form for the Owner or Lender as it indicates all of the past and current expenses and also forecasts the final project budget.  Click here to view the sample project Variance Report / Billing.

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